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The hosting mode is set for each version of QuickBooks Desktop and for each computer. It is not set for the company file or the QuickBooks Desktop installation. When multiple versions of QuickBooks Desktop 2014 or later are used concurrently, the hosting mode settings for each version are independent.

There are 3 hosting modes: Not Hosting (also known as Hosting Off), Hosting Local Files only, and Hosting Local & Remote files.

  • In Not Hosting mode:
  • QuickBooks Database Manager runs as a normal process, as a Windows user running QuickBooks Desktop.
  • Not Hosting mode does not support multi-user mode. Not Hosting mode uses shared memory to communicate with QuickBooks Desktop. In this mode, only the QuickBooks Desktop user who is running QuickBooks Desktop on the local computer can use a database server to access a file.
  • In Hosting Local Files only mode:
    • QuickBooks Database Server Manager runs as a Windows service named QuickBooksDBXX (where XX is a number from 24 to 27 determined by the version of QuickBooks Desktop, as described under "Hosting defined, " above) and as the Windows user QBDataServiceUserXX (with XX being the same 2-digit number from 24 to 27 that the Windows service uses).
    • As long as the computer is on, the service QuickBooksDBXX is always running.
    • Multi-user mode is supported, using TCP/IP to communicate with QuickBooks Desktop. QuickBooks Desktop users on remote computers can access company files using a database server running in Hosting Local Files only mode.
    • A computer in Hosting Local Files only mode can host only those files that are located on that computer.
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